Call for Chairs for EPSC Committees
October 29, 2020

Call for Chairs for EPSC Committees

Deadline: Sunday, 15 November 2020

We are looking for volunteers to lead the EPSC Executive Committee, the Scientific Organizing Committee and the Virtual Organizing Committee for upcoming Europlanet Science Congress (EPSC) meetings in 2021-2024.

Specifically, we are looking for volunteers to fill the following positions:

EPSC Executive Committee

  • A Chair for the EPSC Executive Committee to serve for the 2021 and 2022 meetings.
  • A Vice-Chair for the EPSC Executive Committee to serve for the 2021 and 2022 meetings. (The Vice-Chair will be invited to serve as the Chair for the 2023 and 2024 meetings).

For more information, please see the EPSC Executive Committee Terms of Reference and the Job Description for the EPSC Executive Committee Chair. If you would like to put yourself forward for either of these roles, please fill in the application form.

If you have any questions, please contact the Europlanet Society Executive Board.

Scientific Organizing Committee (SOC)

  • Two Co-Chairs for the EPSC Scientific Organizing Committee (SOC) to serve for the 2021 and 2022 meetings.
  • Two Co-Chairs for the EPSC SOC to serve for the 2023 and 2024 meetings.

(Ideally a SOC Co-Chair from 2021-22 should remain as Outgoing SOC Chair in 2023 to ensure a smooth handover)

For more information, please see the EPSC SOC Terms of Reference and the Job Description for the EPSC SOC Chair. If you would like to put yourself forward for any of these roles, please fill in the application form.

If you have any questions, please contact the Europlanet Society Executive Board.

Virtual Organizing Committee (VOC)

  • A Chair for the EPSC Virtual Organizing Committee (VOC) to serve for the 2021 and 2022 meetings.
  • A Vice-Chair for the EPSC VOC to serve for the 2021 and 2022 meetings. (The Vice-Chair will be invited to serve as the Chair for the 2023 and 2024 meetings).

For more information, please see the EPSC VOC Terms of Reference and the Job Description for the EPSC VOC Chair. If you would like to put yourself forward for either of these roles, please fill in the application form.

If you have any questions, please contact the Europlanet Society Executive Board.

EPSC Executive Committee Chair Job Description

The EPSC Executive Committee Chair is responsible for:

  • Together with the Europlanet Society Executive Office (ESF), the Conference Organiser, and the EPSC Executive Committee, maintaining oversight of the budget for EPSC and ensuring that the conference does not operate at a loss.
  • Convening EPSC Executive Committee meetings and ensuring that appropriate records and actions are maintained and circulated.
  • Leading the EPSC Executive Committee in supporting the SOC, VOC, LOC and Conference Organiser in the practical delivery of EPSC meetings.
  • Extending invitations to high-level speakers and guests at EPSC.
  • Updating the Code of Conduct and guidelines for EPSC.
  • Disseminating information from the EPSC Executive Committee to the community.
  • Ensuring that EPSC overall upholds the Europlanet Society’s Commitment to Diversity 
  • Overseeing incident reporting procedures.
  • Preparing reports for the Europlanet Society Executive Board on EPSC (including collated summaries of activities by the SOC, VOC and LOC) and overseeing evaluation of feedback from EPSC participants.
  • Leading the EPSC Executive Committee and Conference Organiser in preparing calls for proposals of venues for future EPSC meetings and overseeing selection process.
  • Liaising with the Division of Planetary Sciences in preparation of join EPSC/DPS meetings.
  • Liaising with Europlanet Society Committees and groups (e.g. EPEC, Industry and Regional Hubs) in preparation for Europlanet Society events at EPSC.
  • Organizing calls for any bursary schemes in collaboration with the Europlanet Society Executive Office (ESF). 

The EPSC Executive Committee Vice Chair is responsible for:

  • Supporting the EPSC Executive Committee Chair in the commission of their duties
  • Standing in for the Chair where requested.

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Scientific Organizing Committee (SOC) Co-Chair Job Description

The SOC Co-Chairs are responsible for:

  • Along with the SOC Co-Chair and EPSC Executive Committee, defining the EPSC Programme Groups (PG) and appointing the PG coordinators that make up the SOC
  • Convening SOC meetings and ensuring that appropriate records and actions are maintained and circulated
  • Leading the SOC to define the scientific programme for EPSC, including the call-for-sessions, session programme finalisation, abstract submissions and scheduling (and submission of presentations in the case of virtual meetings).
  • Working with the Conference Organiser to confirm logistical requirements for scientific sessions (room and poster capacities).
  • Updating the Code of Conduct and guidelines for the SOC, Conveners and Session Chairs.
  • Ensuring that appropriate training is provided (for Session Chairs, etc.).
  • Disseminating information from the SOC to the community.
  • Ensuring that the SOC upholds the Europlanet Society’s Commitment to Diversity. 

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EPSC Virtual Organizing Committee (VOC) Chair

The VOC Chair is responsible for:

  • Along with the VOC Vice-Chair and EPSC Executive Committee, defining the VOC Committee composition and the responsibilities of individual members.
  • Convening VOC meetings and ensuring that appropriate records and actions are maintained and circulated.
  • Working with the VOC and Conference Organiser to define the virtual format for EPSC and/or Europlanet meetings, including the timings of virtual elements, the nature of submissions, the platform and tools utilized, social/networking opportunities and, where required, the integration with physical aspects of the meeting. 
  • Updating and advising on the Code of Conduct and guidelines (for Conveners, Session Chairs, oral and poster contributions, etc.).
  • Ensuring that appropriate training is provided for participants in virtual activities.
  • Reviewing, reporting on, sharing and exchanging good practice regarding virtual meetings within and outside the Society.
  • Disseminating information from the VOC to the community.
  • Ensuring that the VOC upholds the Europlanet Society’s Commitment to Diversity.

The VOC Vice Chair is responsible for:

  • Supporting the EPSC Executive Committee Chair in the commission of their duties
  • Standing in for the Chair where requested.

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Upcoming EPSC Meetings

  • EPSC 2021 will be held at Finlandia Hall, Helsinki, Finland, from 19-24 September 2021.
  • EPSC 2022 will take place at the Palacio de Exposiciones y Congresos de Granada, Spain from 18-23 September 2022.
  • We are investigating whether EPSC 2023 may take place as a joint meeting with the American Astronomical Society’s Division of Planetary Sciences (DPS) in San Antonio, Texas, from 1-6 October 2023 (TBC)
  • A call to host EPSC 2024 will be announced in 2022.

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Application Form for EPSC Executive Committee, SOC and VOC roles

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