Europlanet 2024 Research Infrastructure (RI) Code of Conduct
4 February 2022: Please note this Code of Conduct is under review and an updated version will be posted by 1 March 2022.
The Europlanet 2024 Research Infrastructure (RI) Project Management Committee (PMC) shall decide on a Code of Conduct which shall be openly published. Participants applying or registering to take part in Europlanet 2024 RI activities shall commit to this Code of Conduct.
Individuals that have acted materially in contradiction to this Code or have otherwise engaged in conduct likely to bring the Europlanet 2024 RI project into disrepute may have their requests for reimbursement or applications to participate in future activities of the Europlanet 2024 RI rejected by the PMC or its relevant sub-committee.
2. Acceptance of the Code of Conduct
By applying for or registering to take part in activities of the Europlanet 2024 RI project, including visits through the Transnational Access, Europlanet Telescope Network, Expert Exchange programme, Ambassadors’ programme or participation in any other workshop, event or programme (whether physical or virtual) organised or co-organised through the project, participants are bound to the Code of Conduct for Europlanet 2024 RI.
3. Professional Conduct
- Participants should be kind to and respectful of all individuals encountered during Europlanet 2024 RI activities, whether physical or virtual.
- Participants should uphold the Europlanet Commitment to Diversity and at all times ensure that their actions do not discriminate against any individual on the basis of their gender, disability, ethnicity, religion or belief, sexual orientation, marital status, age, nationality or socioeconomic background, or other protected characteristic.
- The Europlanet 2024 RI project expects a diversity of views and opinions to be welcomed by open and constructive criticism of ideas rather than personal attacks on individuals. Harassment, bullying, discrimination or intimidation will not be tolerated in any setting (online or face-to-face), and anyone asked to stop unacceptable behaviour is expected to comply immediately. Harassment includes but is not limited to:
- Inappropriate or intimidating behaviour and language;
- Unwelcome jokes or comments;
- Unwanted touching or attention;
- Offensive images;
- Photography without permission;
- Offensive comments related to gender, gender identity and expression, sexual orientation, disability, mental illness, neuro(a)typicality, physical appearance, pregnancy status, political affiliation, marital status, body size, age, ethnicity, national origin, nationality, immigration status, language, religion or lack thereof, or other identity marker;
- Unwelcome comments regarding a person’s lifestyle choices and practices;
- Verbal intimidation or threats of violence.
4. Acknowledgment of European Commission Funding
Participants are required to acknowledge the funding from Europlanet 2024 RI (under the grant agreement No 871149) in any publications, presentations or other materials that include data produced or relate to their participation in Europlanet 2024 RI activities. For example:
This Transnational Access Project is supported by the Europlanet 2024 RI project that has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 871149.
This research has used the GMAP service of the Europlanet 2024 RI project that has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 871149.
Participation in this workshop was supported by the Europlanet 2024 RI project that has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 871149.
Where possible, the acknowledgement should be accompanied by the European flag: https://european-union.europa.eu/principles-countries-history/symbols/european-flag_en
5. Conduct when participating in Europlanet 2024 RI activities
- The Europlanet 2024 RI project is committed to providing a safe, welcoming and inclusive experience for participants of all its meetings and activities. Participants including organisers, speakers, volunteers, sponsors, staff and other attendees are expected to abide by this Code of Conduct.
- Participants in Europlanet 2024 RI should adhere to all local rules or codes of practice regarding the safe use of facilities.
- Participants producing data during the project should adhere to FAIR principles and comply with good practices detailed in the Europlanet 2024 RI Data Management Plan.
6. Handling of complaints
If you have experienced or have witnessed behaviour that is contrary to this Code of Conduct during your participation in any Europlanet 2024 RI activity, please contact the Europlanet Project Management Team through firstname.lastname@example.org.
Participants should work with the Project Coordinator, with the support of the Diversity Committee and PMC where appropriate, to resolve informally any complaints about the conduct of representatives of Beneficiaries, Partner Organisations, or other individuals participating in Europlanet 2024 RI activities. If the problem cannot be resolved to the satisfaction of all parties by such informal means, or if the matter is so serious as to risk compromising the overall stability, reputation or probity of the Europlanet 2024 RI project, the complaint or dispute shall be resolved by means of an investigation of the allegation by the Europlanet 2024 RI Executive Committee and, if there is a case to answer, a hearing by the Executive Committee. On receipt of an allegation, the Executive Committee shall notify the complainant and the person(s) against whom the allegation has been made of the formal procedures that will be followed in resolving the dispute.
If the person you wish to report is a member of the Europlanet 2024 RI Project Management Team, PMC or any Beneficiary of Europlanet 2024 RI, they will not be involved in handling or resolving the incident. The Europlanet 2024 RI Project Management Team will respond to any complaint as promptly as possible. Please put your personal safety and wellbeing first.